Workflowy |Note, List, Outline

4.5
9.12K reviews
5L+
Downloads
Content rating
USK: All ages
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About this app

Workflowy is a clean and distraction-free app that helps you quickly capture notes, plan your to-do's, and get organized.
Simple to use, but incredibly powerful, Workflowy can help you manage all the information in your life.

With Workflowy you can:
⚡️ Capture notes and ideas in an instant
🏷 #Tag and @assign items for easy access
✅ Mark to-do tasks with one-swipe completion
📷 Upload photos and files from your device
🪆 Organize complex ideas with infinite nesting
🏄 Manage your activities using kanban boards
🌎 Share notes and collaborate in real-time
🔍 Filter your entire Workflowy in seconds
🔗 Embed YouTube videos and tweets

Workflowy automatically syncs across all your devices📱🖥 and auto-saves all your data 💾 . No more missing notes or lost files

Workflowy is used by 🗣

➜ Mike Cannon-Brookes, CEO of Atlassian, a company worth over $10 billion
➜ Farhad Manjoo, the New York Times technology columnist
➜ Slack's founders
➜ Nick Bilton, New York Times Bestseller and author of 'Hatching Twitter'
➜ Ian Coldwater, Open Source Security Foundation board member
➜ Thousands of entrepreneurs, writers, engineers, scientists, creatives and students across the globe

Feature highlights ✨
•Infinitely nested lists
•Works offline
•Automatically syncs with desktop and web versions
•Simple document sharing and permissions
•One swipe item completion
•Kanban boards
•Global text search
•Expand and collapse lists
•Tap and drag to move items around
•Highlight text, color tags
•Tag and assign items
•Mobile keyboard shortcuts
•Mirrors (Live copy)
•MFA (Multi-factor authentication)
•Item starring
•Date tags
•YouTube and tweet embeds
•Auto-backup to Dropbox
Updated on
23 Oct 2025

Data safety

Safety starts with understanding how developers collect and share your data. Data privacy and security practices may vary based on your use, region and age. The developer provided this information and may update it over time.
This app may share these data types with third parties
Financial info, App activity and App info and performance
This app may collect these data types
Location, Personal info and 4 others
Data is encrypted in transit
You can request that data be deleted

Ratings and reviews

4.4
8.58K reviews
A Google user
27 April 2019
Good app. But 5€ per month! for a nested list is too much. I suggest you run a pro version for like onetime 7.99€ what is still expensive for an app. Also after adding ~1000 points, what would be a reasonable number to store all your notes, the app runs slower. (-1 star for the really extreme high price and -1 star for the lagging thing)
6 people found this review helpful
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Kent Green
23 September 2025
I loved it, then all my important notes disappeared! apparently no record of my email, so no simple "renew my password". Just all gone. I am devastated! I guess I will have to find something that I can back up myself. For this important reason, I cannot recommend Workflowy.
4 people found this review helpful
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Jonathan Northrup
13 June 2025
I love Workflowy, and have used it every day for years. However, a recent change in the app has made me lower my rating from 5 to 4. It used to be that when I closed my keyboard, the cursor would disappear, allowing me to then move bullets around easily. But now the cursor stays in place even after I close the keyboard. If I want to move a bullet, I must first long press on a different bullet or open/close a bullet to get the cursor to go away, and THEN I can move bullets around.
6 people found this review helpful
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What's new

2025.18 Update:
- '/Move to Date';
- Import Kindle Highlights and Notes;
- Six new fonts to make Workflowy feel more like home;
- Calendar TLC (e.g.urning off “Friendly” date names now works correctly; Changing Calendar layout now asks for confirmation; Moving a dated node with dated children now keeps the children attached to the parent, etc);
- Export pane redesigned with cleaner buttons and better mobile support;
- Fixed indentation display in mobile search mode.